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An inquiry letter is similar to a cover letter. The big difference is you send it uninvited (or as a cold contact) to an employer. Send inquiry letters to potential employers who have not advertised a job opening. Use the letter to match your qualifications to the needs of the employer.

Sources of information about the needs of an employer are employment advertisements, position descriptions, phone conversations, and informational interviews. Match the employer's needs to your qualifications inyour inquiry letter:

Your Needs My Qualifications
  • Detail-oriented, experienced Administrative Assistant
  • Four years Administrative Assistant experience with responsibility for numerous detailed reports
  • Assist Customer Relations Manager
  • Assisted Customer Relations Manager for two years
  • Corporate experience with major clients a must
  • Regularly served purchasing agents at Fortune 500 companies
  • PC knowledge a plus
  • Hands-on experience with Lotus 1-2-3 and WordPerfect on IBM-PC

In addition, an inquiry letter should include:

  • A specific contact name and title at the company
  • An introduction with why you are writing
  • A polite request for a follow-up meeting or phone call
  • A thank you to the reader for his or her time
  • Your signature blue ink is best to show the letter is an original
  • Your resume as an attachment

View a sample inquiry letter for layout and format suggestions.